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Microsoft® Office Word 2007 Plain & Simple
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Microsoft® Office Word 2007 Plain & Simple
by Marianne Moon, Jerry Joyce
Microsoft® Office Word 2007 Plain & Simple
Microsoft® Office Word 2007 Plain & Simple
SPECIAL OFFER: Upgrade this ebook with O’Reilly
Acknowledgments
1. About This Book
No Computerspeak!
Useful Tasks...
...And the Easiest Way to Do Them
A Quick Overview
What’s New in Word 2007?
A Few Assumptions
A Final Word (or Two)
2. Reading and Writing
What’s Where in Word?
Creating a New Document
Start Word and Enter Some Text
Save the Document
Working with an Existing Document
Open a Document
Editing Text
Select and Modify Text
Working with Old Documents
Work in Compatibility Mode
Convert the Document
Reading a Document
Read
Navigate
Using Only the Keyboard
Browse with Your Keyboard
Use Keyboard Shortcuts
Common Keyboard Shortcuts
So Many Ways to View It
Print Layout View
Full Screen Reading View
Web Layout View
Outline View
Draft View
Print Preview
Changing Your View
Set the View
Researching a Subject
Do Some Research
Translating Foreign-Language Text
See a Translation
Do More Translating
Finding Text
Find Text One Instance at a Time
Find All Instances of Text
Modify the Search
Replacing Text
Replace Text
Adding Page Numbers
Insert Page Numbers
Inserting Frequently Used Content
Store the Information
Insert the Information
Find and Insert an AutoText Entry
Correcting Your Spelling and Grammar
Correct a Spelling Error
Correct a Contextual Spelling Error
Correct the Grammar
Correcting Text Automatically
Add Your Own Misspellings
Add Other Entries
Control the Corrections
Moving and Copying Text
Cut or Copy Text
Paste the Cut or Copied Text
Copy and Paste Multiple Items
So Many Ways to Do It
Text-Selection Methods
Copying and Moving Methods
Printing a Document
Check Your Layout
Print the Document
Getting Help
Browse for Help
Search for Help
3. Designing Your Documents
Formatting Text
Apply Character Formatting
Apply a Quick Style to a Paragraph
Controlling the Look: Themes, Styles, and Fonts
Using Any Style
Access Your Styles
Switching Quick Styles
Select a Style Set
Changing Character Fonts
Change the Font
Change the Font Size
Restore the Default Font and Font Size
Adjusting Paragraph Line Spacing
Set the Line Spacing Within a Paragraph
Set the Line Spacing Between Paragraphs
Setting Paragraph Alignment
Set the Alignment
Indenting a Paragraph
Indent a Paragraph
Formatting with Tabs
Set Your Tabs
Modify the Tabs
Adding Emphasis and Special Formatting
Format the Text
Creating an Inline Heading
Create an Inline Heading
Adjusting the Spacing Between Characters
Adjust the Spacing
Copying Your Formatting
Copy a Character Format
Setting the Overall Look
Choose a Theme
Modify a Theme
Placing a Line Border Around a Page
Create a Page Border
Placing an Art Border Around a Page
Create an Art Border
Adding a Decorative Horizontal Line
Add a Line
Adding a Border or Shading to a Paragraph
Add a Border
Add Shading
Creating a Bulleted or Numbered List
Create a List
Create a Discontinuous Numbered List
Modify the List
Creating a Multilevel List
Create a Multilevel List
Formatting a List
Change the Format
Formatting a Table
Format a Table
4. Creating a Layout
Laying Out the Page
Set Up a Standard Page
Set Up a Two-Sided Document
Set Up a Bound Document
Changing Page Orientation Within a Document
Change the Page Orientation
Changing Margins Within a Document
Change the Margins
Improving the Layout with Hyphenation
Set Automatic Hyphenation
Hyphenate Manually
Fine-Tuning Your Layout
Control Widows and Orphans
Break Lines
Flowing Text into Columns
Change the Number of Columns
Creating Chapters
Start a New Chapter
Change the Running Heads
Creating a Table from Scratch
Create a Table
Using a Predesigned Table
Choose a Table
Creating a Table from Text
Convert the Text
The Anatomy of a Table
Adding or Deleting Rows and Columns
Add to the Table
Delete from the Table
Positioning Elements in a Table
Align the Text
Set the Text Direction
Customizing a Table Layout
Change the Table Size
Change the Row or Column Size
Divide One Cell into Two
Combine Two Cells into One
Aligning a Table
Set the Alignment
Moving a Table
Move the Table
Creating a Side-by-Side Layout
Create the Layout
5. Creating Specialized Documents
Composing Different Types of Documents
Start the Document
Complete the Document
Word’s File Formats
Word’s New File Formats
Word’s Other File Formats
Creating an Online Document
Create the Document
Writing and Publishing a Blog
Set Up Your Blog
Create a Blog Entry
Printing an Envelope
Add the Address
Printing a Mailing Label
Print a Label
Mail Merge: The Power and the Pain
Managing the Data
Setting Conditional Content
It’s More than Letters
The Pain of Mail Merge
Creating a Form Letter
Set Up Your Letter
Specify the Data to Be Merged
Personalizing a Form Letter
Include Personal Information
Add Conditional Content
Addressing Envelopes from a Mailing List
Create the Envelope Merge
Switching Templates
Switch Templates
Creating Running Heads
Create a Header and Footer
Create a Custom Header and Footer
Creating Variable Running Heads
Specify Different Headers or Footers
Create a First-Page Running Head
Create an Even-Page Running Head
Create an Odd-Page Running Head
Organizing Your Information
Sort a Table
Sort a List
Reorganizing a Document
View the Document’s Outline
Move a Paragraph
Move a Section
Creating a Master Document
Create the Master Document
6. Adding Graphics to Your Documents
Inserting a Picture
Insert a Picture
Changing the Size of a Picture
Trim It
Size It
Adding Clip Art
Find and Insert Clip Art
Adding Shapes
Draw a Shape
Editing a Picture
Change Its Appearance
Rotate It
Add an Effect
Wrapping Text Around a Graphic
Set the Text Wrapping
Change the Wrapping Shape
Wrap Part of an Item
Formatting a Shape
Format the Shape
Arranging Multiple Graphics
Arrange the Graphics
Positioning Graphics on the Page
Align to the Page
Align to Each Other
Combining Graphics
Gather Your Graphics
Creating Stylized Text
Create Some WordArt
Fine-Tune the Result
Inserting a Relational Diagram
Create a Diagram
Modify the Diagram
Creating a Chart
Create a Chart
Format the Chart
Inserting an Excel Chart
Insert a Chart
7. Adding Specialized Content
Inserting a Cover Page
Insert a Cover Page
Numbering Headings
Number the Headings
Adding Line Numbers
Number the Lines
Inserting an Equation
Insert an Equation
Creating an Equation
Build an Equation
Finalize the Equation
Inserting Microsoft Excel Data
Copy the Data
Insert All the Data
Using Hyperlinks
Link to an Item in Your Document
Link to a Different Document
Inserting Special Characters
Insert a Character
Adding a Sidebar or a Pull Quote
Insert a Predesigned Text Box
Creating Custom Text Boxes
Create a Text Box
Link Text Box Text
Creating a Dropped Capital Letter
Create a Drop Cap
Creating Footnotes and Endnotes
Insert a Footnote or an Endnote
Change the Reference Mark
Creating Cross-References
Create a Cross-Reference
Inserting a Bookmark
Create a Bookmark
Inserting Information with Smart Tags
Use the Tags
Inserting a Watermark
Create a Watermark
Adding Document Properties
Add Properties to Your Document
Add Properties to the File
Having Word Insert Information for You
Insert a Field
Adding Captions to Tables and Figures
Create a Caption
Creating a Table of Figures, Equations, or Tables
Create the Table
Creating a Table of Contents
Set the Outline Text
Inserting a Citation
Add Existing Citations
Insert a Citation
Inserting a Bibliography
Insert a Bibliography
Creating a Table of Authorities
Tag and Compile the Citations
Creating an Index
Tag the Entries
Compile the Index
8. Reviewing and Finalizing
Marking Changes in a Document
Review a Document
Review a Review
Comparing Changes in a Document
Set Up the Comparison
Review the Changes
Combining Reviews
Merge the Documents
Comparing Documents Side by Side
View the Documents
Comparing Different Parts of a Single Document
Split the Window
Standardizing the Formatting
Find Formatting Inconsistencies
Proofreading in Another Language
Turn On Office Language Detection
Work in Different Languages
Checking the Word Count
Check the Counts
Checking the Compatibility
Run the Check
Finalizing Your Document
Prepare Your Document
9. Customizing Your Content
Creating Your Own Styles
Create a Style
Modify a Style
Creating a Table Style
Create a Table Style
Creating a Quick Style Set
Create a Quick Style Set
Creating a Custom Cover Page
Modify an Existing Cover Page
Add Your Content
Creating a Custom Table of Contents
Set Up a Table of Contents
Select the Content You Want to Include
Creating a Custom Table of Tables or Figures
Create the Table
Saving Your Custom Table Design
Create a Quick Table
Customizing a Template
Open the Template
Modify the Template
Designing a Template
Create the Design
Customize the Content
Customizing a List
Change the Bullets
Change the Numbering Scheme
Customizing a Multilevel List
Create a List Structure
Customizing the Page Numbers
Customize the Page Numbers
Organizing with Styles
Set the Outline Level
10. Customizing and Securing Word
Customizing the Quick Access Toolbar
Add or Remove Items Common to the Quick Access Toolbar
Control the Customization
Customizing the Window
Show or Hide Items on the Status Bar
Change the Window’s Color Scheme
Show or Minimize the Ribbon
Creating Keyboard Shortcuts
Assign a Keyboard Shortcut
Specifying What You Want Word to Display
Specify What You Want to See
Changing Your User Information
Change Your Name and Address
Changing the Way Word Saves Files
Change the File Locations and Formats
Customizing the Way Word Checks Spelling and Grammar
Specify What’s to Be Checked
Customizing Your Spelling Dictionaries
Add a Dictionary
Creating Your Own Commands
Create a Macro
Transferring Styles and Macros
Transfer Items
Safeguarding a Document
Set Up the Safeguards
Restricting Access to a Document
Restrict Access
Restricting Changes to a Document
Restrict Changes
Signing a Document with a Certificate
Attach a Digital Signature
Signing a Document with a Visible Signature
Set Up the Signature
Sign the Document
Protecting a Document with a Password
Encrypt the Document
Protect the Document from Modifications
Controlling Macros, Add-Ins, and ActiveX Controls
Modify the Settings
Fixing Word
Run the Diagnostics
Adding or Removing Word Components
Add or Remove Components
A. About the Authors
B. Choose the Right Book for You
Published and Upcoming Titles
Plain & Simple
Step by Step
Inside Out
Index
About the Authors
SPECIAL OFFER: Upgrade this ebook with O’Reilly
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Microsoft
®
Office Word 2007 Plain & Simple
Jerry Joyce
Marianne Moon
Copyright © 2009
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