The Complaint Session

Scrum teams often live in an agile bubble within their organizations. To team members, the outside world can seem strange, ridiculous, or even behind the times. Influences from elsewhere in the organization can impact a Scrum team, creating an “us vs. them” mentality. For these and other reasons, sprint retrospectives can spiral into complaint sessions.

For example, it’s common for Scrum teams to complain about management and how they “don’t get it.” This isn’t an empathetic view of people in your organization. Instead of letting the team vent about management during a retrospective, ask them how they may have contributed to the manager’s behavior. This forces them to take personal responsibility and own the problem.

Why isn't our manager leaving us alone?
by Todd Miller
Todd Miller

I was the Scrum master of a team whose organization had just begun adopting Scrum. Several sprints in, during a retrospective, the team began to vent about someone who was always trying to add work to their sprint backlog and insert himself into every Scrum event. It was becoming very disruptive. I joined in the complaining, not understanding why this manager was so adamant that he be included in everything.

On my drive home from work that day, I felt guilty for joining the complaining. To redeem myself, I decided the best course of action was to display the Scrum value of courage and sit down with the manager to see what he was feeling. As it turned out, he was only a few years from retirement and was concerned about what his place in the organization was going to be moving forward. In his eyes, it seemed that the team was doing great and that he wasn’t needed anymore.

I worked with this manager and the team quite a bit to create empathy and understanding on both sides. Continuing to complain without action would have raised the tension and stunted the organization’s ability to successfully adopt Scrum. To this day, I wish I’d have facilitated during that retrospective instead of complained.

As a Scrum master, you should consider both complaining and blaming to be red flags. You need to be aware of the dangers of complaining. It builds a culture of negativity and helplessness where problems aren’t solved, but are only discussed. Steer the conversation back to how the Scrum team can own the impediment or issue they’re discussing. This is much more productive in the long run and helps your team practice crucial skills like self-organization and complex problem-solving. Help your teams own their issues and find ways to creatively solve their problems.

Complaining gets a team no closer to a resolution. If you see the conversation spiraling into a complaint session, steer your team back to problem-solving.

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