PRODUCTION CHECKLISTS AND FORMS
The production checklists will help avoid any problems associated with presenting a show. With a checklist, one can identify most problems and arrange for suitable alternatives before the show. Always call ahead and check each detail to ensure a coordinated and smooth procedure. The forms can be customized for each tour.
The following is a hypothetical checklist for a tour with an indoor performance requiring two semitrailers and nine touring crew members. Each show’s requirements differ.
Day: Wednesday
Date: 10/6/98
City: Any town
Venue: Apollo
Address: 879 Desert Highway
Phone number: 418–267–3521
Show Times
Sound check: 4:30 P.M.
Doors open: 7:00 P.M.
Opening act: 8:00 P.M.
Changeover: 8:40 P.M.
Show time: 9: 10 P.M.
Call Times
Rigging: 8:00 A.M.
Lighting: 9:00 A.M.
Sound: 10:00 A.M.
Set: 11 :00 A.M.
Band equipment: 12.00 P.M.
Contacts
Venue technical manager: Bert Smith
Promoter’s representative: Harry Jones
Opening act contact: Steve Normal
Security: Peter Muscle
Catering: Sharon Lunch
Venue Description
Capacity: 4720
Shape: Proscenium hall
Construction material: Concrete/steel
Age of building: 18 years
Highest seat: 32 feet above stage
Fire law restrictions: Control cables must be placed in duct
Proscenium width: 54 feet
Air conditioning: Exhaust system
Pyrotechnics restrictions: Fire marshal must be in attendance
Load In
Access: Loading dock at rear of stage
Clearance: 9 feet, 6 inches
Distance to stage: 25 feet
Difficulties: None
Loading lights: Yes
Parking
Trucks: Two trucks on dock
Cars: 20 spaces
Buses: Near loading dock
Limousines: At stage door
Forklifts
Height capacity: 15 feet
Weight capacity: 2000 pounds
Fuel: Propane
Tires: Pneumatic
Stage
Size available: Fixed, 60 feet wide, 54 feet deep
Size of modules: N/A
Type: Wood
Stairs: N/A; level with dock and dressing rooms
Masking: Black front
Soundwings
Size available: 16 feet wide, 8 feet deep
Type: Side of stage
Barricade
Type: Fixed
Height: 4 feet
Distance from stage: 4 feet
Width: Full width of stage
Mixing Positions
Sound console: House center
Lighting console: House center
Other: N/A
Cable route to console: Through duct
Power
Service 1: 600 A, three phase
Service 2: 200 A, three phase
Service 3: 100 A, three phase
Rigging
Beam to floor: 47 feet
Beam to ceiling: 6 feet
Beam to beam, up- and downstage: 12 feet
Beam to beam, cross-stage: 8 feet (no central beam)
Weight limits: 20,000 pounds
Distance to stage: on stage left, 41 feet
Distance to stage: on stage right, 41 feet
Catwalks: Adjacent to beams
Spotlights
Number available: Four
Type: Zenon troupers
Intercom: Not suitable
Houselight Control
Type: Quartz
Control location: Stage left
Dimmable: Yes
Catering
Facilities available: Kitchen and dining room
Meal times: Breakfast 7:30 A.M., Lunch 1:00 P.M., Dinner 6:00 P.M.
Dressing Rooms
Performers: Two very large rooms with bathrooms
Opening act: One large room without bathroom
Tuning room: Adjacent to stage
Production office: Yes, off stage left
Other Facilities Available
Laundry: No
Photocopier: Yes, in booking office
Work lights: Yes
Drapes for acoustics: N/A
Drapes for masking: Yes
Ladders: 16 foot A frame, tallascope
Video: 2 screens / 3 cameras
Local Staff Required
No
Stagehands
Minimum call: 3 hours
Breaks required: After 4 hours
Call times and numbers: 8:00 A.M., eight hands
Loaders
Minimum call: 3 hours
Breaks required: After 4 hours
Call times and numbers: 8:00 A.M., four loaders
Follow Spot Operators
Minimum call: 3 hours
Call times and numbers: 7:30 P.M., four operators
Piano Tuner
Time required: 2:00 P.M.
Piano type: Electrical/acoustical CP70
Electrician
Time required to connect: 8:00 A.M.
Time required to disconnect: 1:00 P.M.
Riggers
Time required: 8:00 A.M.
Climbing: Two
Groundwork: One
Forklift Operator
Time required: N/A
Runner
Time required: 8:00 A.M. with vehicle
Overnight Security
Time required: N/A
Number of guards: N/A
Additional Outdoor Checklist
Generators
Power capacity
Generator fuel
Scaffolding
Mixing tower
Roof
Tarpaulins
Plastic
Raincoats
Work lights
Power feed cable
Access to mix tower
Figure A3–1 Runner’s list.
Budget Items
Stage
Sound wings
Mixing platform
Barrier
Roof
Sound system
Lighting system
Equipment transport
Personnel transport
Follow spots
Follow spot operators
Stagehands
Loaders
Riggers
Forklifts
Forklift driver
Piano tuner
Electrician
Runner
Telephones
Risers
Weatherproofing
Fuel
Drapes for masking
Drapes for acoustic treatment
Dressing rooms
Generators
Generator fuel
Accommodation
Catering
Security
Crew